Project Administrator
Location: Billingham, Co Durham
Contract Type: Contract or Temp
Closing Date: Mar 5th, 2026
Ref: 1645678
Project Administrator Wolviston Management Services are delighted to be supporting our client in the appointment of a
Project Administrator to join their project team on site.
This is a key support role within a live project environment, providing comprehensive administrative and coordination support to Project Managers, Site Supervisors and wider operational teams. The position plays a vital part in ensuring projects run efficiently, compliantly and to the highest standards.
The Role As Project Administrator, you will be responsible for delivering accurate, timely and well-organised administrative support across all aspects of the project lifecycle. You will act as a central point of coordination for documentation, timesheets, reporting, meetings and site records, ensuring effective communication across departments and with clients.
Working in a fast-paced, safety-critical environment, attention to detail, organisation and professionalism are essential.
Key Responsibilities Health, Safety, Environment & Quality - Ensure compliance with all company and project safety, health, environmental and quality procedures
- Support SHEQ processes, including action and observation registers
- Assist with daily site inspections, diaries and related documentation
Project & Site Administration - Provide general office administration including typing, filing, photocopying and record management
- Maintain accurate site records and internal server / client SharePoint documentation
- Manage department documentation control and filing systems
- Ensure cross-departmental communication is effective and accurate
Timesheets & Reporting - Collate weekly site hours and prepare Excel-based timesheet workbooks
- Submit timesheets in line with internal procedures and deadlines
- Assist Project Managers with weekly and monthly project reports for client submission
- Maintain accurate project, plant and cost codes for correct allocation and reporting
Meetings & Coordination - Arrange and support weekly and monthly internal and external meetings
- Collate agendas, minutes, reports and presentations
- Maintain a daily diary for submission to the line manager
HR & Training Support - Assist with HR and training documentation as required
- Support site inductions for new starters and visitors, maintaining induction spreadsheets
- Assist with new starter documentation, including starter packs, contracts and role information
- Support uploading of holiday and absence forms
Additional Duties - Assist with site QA and TQ documentation
- Support site waste tracking, including collation of tickets and duty of care notes
- Provide day-to-day administrative support to Site Supervisors and Operations Support teams
- Contribute positively to achieving overall project objectives
About You - Proven experience in a site-based or project administration role
- Highly organised with exceptional attention to detail
- Confident using Microsoft Office, particularly Excel and Word
- Comfortable working in a busy, multi-disciplinary project environment
- Strong communication skills with the ability to liaise effectively across teams
- Proactive, reliable and able to manage multiple priorities
